Frequently Asked Questions
How do I become a member?
What commitment am I making by becoming a member?
Membership in 100+ WWC Valley of the Sun includes making an annual, tax deductible donation of $400 ($100 per quarter) to local charities serving the Phoenix metro area. We also allow members to join as teams of two (2), three (3) or four (4) women if they’d like to split that amount between team members. Members commit to fulfilling that donation amount even if they, or their team, did not vote for the selected charity. If a member or team is unable to attend a quarterly giving circle, they agree to make their donation, check or online, immediately following the giving circle. Attendance at giving circles is not mandatory but the donation is.
Membership is for a one (1) year period of time and will renew automatically unless notice is given.
Members may withdraw at any time.
I’m a new member, what should I expect at a giving circle?
Expect to be greeted by one of our volunteers and asked to sign-in at the check-in table. There will be a cash bar and time for mingling with other fabulous, like-minded women.
Generally, our giving circles will go as follows:
5:30 – 6:30 pm – Check-in and social hour
6:30 pm – Giving circle begins
- Opening remarks by Executive Committee.
- The charity that received the funds from the previous giving circle will be asked to say a few words of thanks. They will tell the group how their donations were/will be used and what the impact their donations made on the organization.
- An explanation of the charity selection and voting process is given.
- Three (3) nominated charities will be selected at random from the hat.
- The members who nominated those three (3) charities will each have five (5) minutes to present their charity to the group (no PowerPoint or collateral materials, please). A brief Q&A will follow each presenter.
- Members will submit their anonymous ballot and the votes are tabulated.
- The charity with the most votes is announced.
- Checks are written by each member/team to the selected charity. Online donations made directly to the charity are also acceptable.
- Checks are collected and you feel good. You just did something amazing and impactful!
- The next giving circle and venue are announced.
7:30 pm – Giving circle is adjourned. Stay and mingle more or head home.
How long do the giving circles last?
We strive to complete our giving circles in one hour. We aim to start promptly at 6:30 pm. If you wish to come earlier or stay later, there will be opportunities to socialize both before and after the formal part of each giving circle.
What if I cannot attend a giving circle?
If you cannot attend a quarterly giving circle you may submit your donation in one of the following ways:
- Give your blank $100 check to a trusted friend who is attending the giving circle. She can fill in the name of the selected charity and turn it in for you.
- Mail your $100 check before the giving circle or immediately after the giving circle to the designated Executive Committee member. Absent members will receive an email with the pertinent details.
- Submit your donation via the online link provided in the email announcing the charity recipient.
Absent members may not vote by proxy.
If you nominated a charity and it has been approved, the charity will not be put “in the hat” if you are absent. The nominating member must be in attendance to present the charity to the group. Charity representatives may not present in place of the member.
Can I bring a friend to a quarterly giving circle?
Yes! We are always looking for women who want to GIVE BIG. However, your friend will not be able to vote at the giving circle unless she completes the Membership & Commitment Form before voting begins. She is, of course, able to donate to the selected charity if she feels moved to do so.
Is membership limited to 100 women?
Absolutely not! If we can make a BIG impact with 100 women in each group, why not grow each group and make an even BIGGER difference? The more the merrier we say!
What do you do with my personal information?
100+ WWC Valley of the Sun collects your personal information (including name, email address, phone number, and mailing address) strictly for the purpose of keeping in contact with our members. Our membership database is used for administrative purposes only.
100+ WWC Valley of the Sun will not sell, give, or otherwise share your personal information with any third party. Ever. We may occasionally recognize our members via social media and other media. If you want to remain anonymous you must let us know at the time of joining.
How does 100+ WWC Valley of the Sun communicate with its members?
The website will have the most up-to-date information at all times. New members will receive a confirmation/welcome email from us within 24 hours of joining. If you have not received it, please contact us.
Note: Please add firstname.lastname@example.org to your email address book. We make every effort to reach you, but sometimes your security settings may prohibit us from doing so. As well, if you change your email address, please let us know. Should you wish to discontinue membership at any time, please contact us indicating your withdrawal from the chapter.
How do I nominate a charity?
Once you join our chapter you may nominate a charity. You may have one (1) charity attached to your name at a time. You may change your charity on record at any time. For more information, please see our Charities section.
Do I have to nominate a charity?
No. Many women like to just show up and give. While all members have the opportunity to nominate a charity, it is not a requirement of membership.
Which charitable organizations are eligible for consideration by the chapter?
Please review our Charities section for eligibility requirements.
What is a 501(c)(3) organization?
The most common type of tax-exempt nonprofit organization falls under category 501(c)(3), whereby a nonprofit organization is exempt from federal income tax if its activities have the following purposes: charitable, religious, educational, scientific, literary, testing for public safety, fostering amateur sports competition, or preventing cruelty to children or animals. For more information please visit the IRS website. Before submitting your nomination, we also recommend that you do some research on GuideStar and Charity Navigator to learn more about the charity. Our Charity Selection Guide will also guide you in determining if the charity has a solid foundation and is trending in a positive fiscal direction.
*Organizations who meet the 501(c)(3) requirements based on their “religious” purpose will not be eligible for consideration. 501(c)(3) religious organizations include churches, conventions and associations of churches, integrated auxiliaries of churches, nondenominational ministries, interdenominational and ecumenical organizations, and other entities whose principal purpose is the study or advancement of religion. This also includes schools who are under the umbrella of a religious organization for tax exempt purposes.
For the purposes of 100+ WWC Valley of the Sun, all charitable organizations up for consideration must be local. A local project associated with a national charity may be considered if 100% of the donated funds stay in the Phoenix metro community.
What is a community foundation?
A community foundation is a tax exempt, non-profit, publicly supported philanthropic organization with the long term goal of building permanent, named funds, for the broad-based public benefit of the residents of a given area. The common mission of every community foundation is to enhance the quality of life in the local area. Community foundations carry out this mission by building permanent endowment funds established by local individuals, families, businesses or charitable organizations. Each fund has a special purpose, but the foundation board of directors oversees them all.
Can a charity nominate itself?
No, a charity may only be nominated by a member.
If a member has an affiliation with a charity, i.e. they are an officer, board member, employee or volunteer, they are allowed to nominate that charity and present on its behalf.
Is my donation tax deductible?
Yes, by the charity chosen to be the recipient. Your $100 donation is made directly to the charity, NOT to 100+ Women Who Care Valley of the Sun. Tax receipts will be issued to you directly by the charity, which is why you need to have a current address on or attached to your check. If you have not received your tax receipt within a reasonable amount of time, please contact the charity directly.
Can I just send the donation to the charity myself?
Sorry, no. The goal of 100+ Women Who Care Valley of the Sun is to make one BIG donation on behalf of each group within our chapter. To make a BIG impact, we want to give thousands of dollars at the end of each group giving circle. The only way to do that is to make each member’s donation part of the larger donation. This is the power of being a member. We also need to be able to track your donations so you get credit for the donation and remain in good standing. Only members in good standing can nominate and vote.
How much of my donation goes to the administration costs of 100+ WWC Valley of the Sun?
Absolutely zero! 100+ Women Who Care Valley of the Sun is organized and operated entirely by big-hearted women who volunteer their time. We have no employees. We do not collect any money from our members. Our operating expenses are offset by generous sponsor donations. 100% of funds donated at a giving circle go directly to the selected charity!
Can I donate less than $100?
The short answer is no. The commitment you make as a member is to donate $100 per quarter. However, we do accept teams of two (2), three (3) or four (4) members who agree to split the $100 donation each quarter. Please keep in mind that teams of two (2), three (3) or four (4) members only get one (1) vote per team. If you would like to become a member, either as an individual or a team, please visit the Join Us section to complete our Membership & Commitment Form.
Are there other ways to help the charities that have been nominated and/or presented at a quarterly meeting?
Yes! Take a look at our list of List of Approved Charities for links to each of their websites. Each charity will have a list of ways you can help them carry out their mission.